14 May 2018

Copenhagen, Denmark

Grade P2


Organisational Context

The Archives of the United Nations High Commissioner for Refugees exists to make the experience of UNHCR, as embodied in its records and related materials, available to guide and assist the Organization in planning and conducting its activities, and to provide information to meet the research needs of the persons of interest to UNHCR, of the scholarly community, and of the general public. The UNHCR Web Archive is a core part of UNHCR digital archive strategy.

In order to address the risks related to long term access of digital/electronic records and to enable the long-term preservation of relevant digital/electronic assets, Records and Archives Section (RAS) will lead the implementation of a Digital Preservation System (DPS) which will enable the protection of UNHCR's digital archive of reliable and authentic digital records of long term value over time.

Located in Copenhagen, the incumbent of the post will manage the Web Archive and assist in the implementation of the DPS as well as day to day activities, including managing various key functions within the DPS and collaborating with creating description and access to digital/electronic archival materials. This position reports to the Digital Archivist.

Functional Statement


The UNHCR Web Archive and the Digital Preservation System aim to capture, protect and provide access to, in the long term, the UNHCR Digital Archive of authentic and reliable records, and ensure that in the future the key stakeholders will have access to all relevant institutional memory of UNHCR.


  • Manage, operate and assist the day to day web archive service.
  • Develop sustainable strategies for the web archive now and in future.
  • Liaise with service provider.
  • Undertake project management of projects which arise during the course of work.
  • Assist in the implementation of the Digital Preservation System (DPS).
  • Assist in the management of digital curation and preservation tasks, looking at key functions within DPS in particular the preparation of Submission Information Packages for the Digital Preservation System.
  • Assist in planning and assessment of Digitization projects.
  • Assist the development of policies and procedures relating to Digital Preservation.
  • Aid in the development of additional RAS initiatives related to the care of born-digital materials, including migration policies, distributed digital preservation processes, such as the web archive and other initiatives.
  • Assist units and offices in HQ and the field to transfer electronic information of long term value when appropriate.
  • Assist in integrations between the DPS and other key UNHCR systems such as ADLIB, e-SAFE and Orange Logic
  • Ensure correct access/permissions to the digital archive.
  • Participate in the management of LTP projects with DIST and external parties.
  • Implement procedures and guidelines for Digital Preservation System.
  • Implement procedures for key functions within the DPS for offices in HQ.
  • Implement and support the Web Archive.


  • Act as a functional administrator of UNHCR Long Term Preservation System.
  • Liaise with and coordinate actions with DIST, and ICT responsible in regions and offices.

Essential Minimum Qualifications and Professional Experience Required

  • Undergraduate degree (equivalent of a BA/BS) in records and archival management; or in history or related discipline with concentration in records and archival management; or in information management, history or related disciplines with additional training as provided by universities and/or professional archival associations plus minimum 3 years of experience in progressively responsible functions in relation to archives and records management in a large organisation that deals with electronic material of long term value holding sensitive and non-sensitive material. Of the 3 years, minimum 1 year of experience should be in an international environment handling both electronic and analogue material. Graduate degree (equivalent of a Master¿s) plus 2 years or Doctorate degree (equivalent of a PhD) plus 1 year of previous relevant work experience may also be accepted.
  • Qualification in Digital Preservation, either as part of the university degree or completed as Continuing Professional Development (CPD). Strong command of archival theory and best practices, especially as they relate to the particular issues posed by born-digital content.
  • Experience with digital archives with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records and their preservation. Familiarity with archival metadata standards such as ISAD (G) as well as those relevant to the archival control of digital collection materials such as EAD, Dublin Core, METS and PREMIS.
  • Sound knowledge of Digital Preservation theory and practise.
  • Proven ability to deal with multiple tasks in a courteous and service oriented manner in demanding working conditions that often have short deadlines.
  • Sound project management skills and experience.
  • Excellent documentation skills.
  • Familiarity with trends in arrangement, description & management of born-digital materials.
  • Experience with or coursework in digital media and born-digital files in archival collections.
  • Excellent computer skills.
  • Ability to articulate highly technical concepts and requirements to a variety of audiences.
  • Excellent knowledge of English (written/oral/comprehension) and working knowledge in another UN language, preferably French.

Desirable Qualifications and Competencies

  • Experience with Web Archiving and Digital Preservation Systems.
  • Proficiency in other UN language(s).

Position Competencies

  • C001L2 - Accountability Level 2
  • C002L2 - Teamwork & Collaboration Level 2
  • C003L2 - Communication Level 2
  • C004L2 - Commitment to Continuous Learning Level 2
  • C005L2 - Client & Result Orientation Level 2
  • C006L2 - Organizational Awareness Level 2
  • M003L2 - Judgement and Decision Making Level 2
  • X001L2 - Analytical Thinking Level 2
  • X003L2 - Technological Awareness Level 2
  • X005L2 - Planning and Organizing Level 2


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